Terms and Conditions
Wedding Package & Venue Hire at Amberleigh Gardens
For your peace of mind, we strongly recommend securing appropriate wedding insurance. This ensures your booking fees with us are covered in the event of unforeseen circumstances such as illness, bereavement, extreme weather conditions, and other situations beyond our control.
The Agreement
Your booking agreement is with Amberleigh Manor Estates Limited, trading as Amberleigh Gardens, a company incorporated in England and Wales with the registered number 09704334 and VAT registration number 220 2362 65.
Your Wedding Package
The specifics of your wedding package, including services and arrangements, will be detailed in your booking email or on your booking form and may be refined in writing up to the time of your wedding. This includes finalising details such as guest numbers and meal menus in line with these terms.
Pricing
Unless specified as fixed, the final price of your wedding package may vary based on guest numbers or any additional services agreed upon beyond the initial quote. These will either follow the per head pricing outlined in your quotation or as otherwise agreed with us.
Payment Terms
A provisional booking can be held for 14 days, during which a £500 non-refundable deposit is required to secure your booking. This deposit will be deducted from the final balance of your ‘All Singing and Dancing’ package.
We offer monthly payment plans to assist with your budgeting.
While we welcome payments on your behalf from third parties, such as family members, it is important to note that, unless otherwise agreed in writing, you remain legally responsible for all payments due under this agreement.
Your Responsibilities
- You must arrange the booking of the Registrar for your wedding.
- Final guest numbers must be confirmed no later than 8 weeks prior to your wedding.
- All suppliers must be approved in advance, with proof of appropriate public liability insurance. We reserve the right to refuse suppliers that do not meet our standards. The use of fireworks, Chinese lanterns, and paper confetti is prohibited. Only natural confetti types are allowed.
- You are required to communicate any information we provide about venue arrangements to your guests.
- We have a zero-tolerance policy for activities risking damage to the venue or the safety of individuals, as well as for abusive behaviour towards staff or guests. We reserve the right to eject any individuals behaving inappropriately.
- Permission must be obtained for the use of venue images on wedding invitations.
- We are not responsible for the performance of third-party suppliers and any complaints should be directed to the supplier.
Cancellations
A special provision for COVID-19: Bookings made in 2020 affected by government lockdowns can request a date change within 12 months of the original booking date.
If you have to postpone your wedding for reasons beyond your control, we are happy to forward this to the following year [if date you require is available]
Cancellations by us may occur under circumstances where payments are not made on time, or if we have reasons to believe that the terms of the agreement will not be fulfilled.
We are not liable for failure to perform our obligations due to events beyond our reasonable control, including severe weather, pandemics, and utility failures. In such cases, having suitable wedding insurance is crucial.
Liability
Our total liability for any loss suffered by you is limited to the amount paid for your wedding package, except where it pertains to death or personal injury caused by our negligence, or in cases of fraud or fraudulent misrepresentation
Venue and Package Changes
We reserve the right to make changes to the venue and/or your wedding package as necessary up until the date of your wedding.
General Provisions
- Errors or omissions in any documents issued by us will be corrected, provided they do not materially affect the agreement.
- All communications should be addressed to Amberleigh Gardens, with the provided postal and email addresses.
- The venue features a fully licensed bar within the Marquee and an external bar in the Garden. The use of personal alcohol is strictly prohibited, with penalties applying for breaches.
- Supervision of small children is the responsibility of their parents.
- A designated smoking area is provided in the garden; smoking in the Marquee and grounds is prohibited.
By entering into this agreement, you accept these terms and conditions as part of your booking with Amberleigh Gardens.
